Marquette Heights Public Library
Board of Trustees Meeting Minutes
March 18, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine.
Roll Call: Cathi Sipes, Kathie Quisenberry, Michelle Valentine, Cheryl Langley, Sandy Ascherl and Mark Valentine. Others present Jenny Jackson. Not present Shelley Turner, Vickie Rayburn and Grace Augustine
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Cheryl Langley. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl, seconded by Cathi Sipes. All agreed.
Librarian’s Report: Spring newsletter is available. Library will be closed on 3/20 for RSA Day. Great turnout for Brazilian Dance class. Acquired over 500 solar viewers from a grant to distribute to District 102 schools. DEMCO book mending workshop was beneficial to staff. Bookings for Summer reading programs have begun, theme is Read-Renew-Repeat. Solicitations from local businesses and restaurants for summer program prizes and giveaways has begun.
Communications: Thank you letter from General Downing Goodwill Home for Veterans for Valentine’s Treats and Cards. Resource Sharing Alliance IGA documents
Unfinished Business: No unfinished business from 2/26/24 meeting
New Business:
A. Discussion was had regarding budget draft, areas that can have decreased funding identified. Budget to be voted on at the next meeting.
B. Vote to approve and sign IGA with Resource Sharing Alliance. Motion made by Sandy Ascherl, seconded by Cathi Sipes. All agreed.
Adjournment: Motion to adjourn at 8:17pm was made by Sandy Ascherl. Seconded by Cathi Sipes. Next meeting scheduled for April 15, 2024
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
February 26, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:03 pm by Mark Valentine.
Roll Call: Shelley Turner, Cathi Sipes, Kathie Quisenberry, Michelle Valentine, Vickie Rayburn, Grace Augustine, Cheryl Langley and Mark Valentine. Others present Jenny Jackson. Not present: Sandy Ascherl
Consent Agenda and Approval of Meeting Minutes: Motion made by Grace Augustine to approve the consent agenda and meeting minutes. Seconded by Vickie Rayburn. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Cheryl Langley, seconded by Grace Augustine. All agreed.
Librarian’s Report: Increase in check out of audiobooks and ebooks. Discussion of Open Meetings act and when okay for a member to not meet in person, closed sessions and actions on closed sessions. Update manuals with new versions of policies. Discussion regarding incentive for being on the RSA Board of Directors. Library will open at 5pm on 3/7 for staff to attend free Demco book repair workshop. Library will be closed on 3/20 for staff to attend RSA Day. Staff attended a webinar about teen brains and best practices for youth services. Discussion regarding civility and expectations of attendance at meetings.
Communications: RSA Independence Project links have been sent for board to read.
Unfinished Business:
A. Approve updated MHPL Personnel Policy, Motion made by Vickie Rayburn to approve, Seconded by Cathi Sipes. All agreed.
New Business:
- Sexual Harassment Training Module Review
- Board Member Onboarding Discussion
Adjournment: Motion to adjourn at 8:05pm by Shelley Turner, Seconded by Cathi Sipes, all agreed. Next meeting scheduled for March 18, 2024.
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
January 22, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was held on Zoom. Meeting was called to order at 7:05pm by Mark Valentine.
Roll Call: Shelley Turner, Kathie Quisenberry, Sandy Ascherl, Michelle Valentine, Vickie Rayburn, Cathi Sipes, and Mark Valentine, all attended via Zoom. Others present Jenny Jackson on Zoom. Not present Grace Augustine and Cheryl Langley
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry, all agreed
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Vickie Rayburn, seconded by Sandy Ascherl, all agreed
Librarian’s Report: There are several upcoming events planned. Attendance at yoga has picked up.
Communications:
A. Per Capita FY 23 Application submitted to ISL with FY 22 Report.
B. Annual Library Certification and ILLINET Traffic Survey completed
C. City of Marquette Heights Ordinance No. 94 IL PLFAWA for City of MH. Motion made by Vickie Rayburn for 8 hours of paid leave per year. Seconded by Sandy Ascherl. All approved. Discussion regarding re-evaluate in a year.
Unfinished Business:
Discussion and vote on Annual Full-Time and Part-Time Staff Annual Wage Increases. Motion made by Kathie Quisenberry to increase wage for part time staff Jessica Jones to $14.25. Seconded by Cathi Sipes. All agreed.
Motion made by Vickie Rayburn to increase wage for full time staff Jenny Jackson to $19.75. Four yes Michelle Valentine, Shelley Turner, Vickie Rayburn and Kathie Quisenberry
Two no’s Sandy Ascherl and Cathi Sipes
Motion passes
New Business:
A. Welcome New Board Member, Cheryl Langley, was not able to attend meeting
B. Review and Approval of Marquette Heights Public Library Board of Trustees Bylaws, Motion made by Kathie Quisenberry to approve, Seconded by Cathi Sipes, all agreed
C. Approve General Mathematical Formula Non-Resident Fee for 2025. Motion made by Sandy Ascherl to approve nonresident fee. Seconded by Cathi Sipes. All approved
D. Review of Marquette Heights Public Library Personnel Policy.
Adjournment: Motion to adjourn at 8:30pm by Sandy Ascherl, seconded by Cathi Sipes, all agreed. Next meeting scheduled for February 26, 2024 at 7:00pm.
Respectfully submitted by Michelle Valentine, Board of Trustees, Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
November 20, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: Shelley Turner, Kathie Quisenberry, Mark Valentine, Michelle Valentine, and Grace Augustine. Not present Cathi Sipes, Sandy Ascherl, Vickie Rayburn and Library Director, Jenny Jackson
Consent Agenda and Approval of Meeting Minutes: Motion Made by Shelley Turner to approve the consent agenda and meeting minutes. Seconded by Grace Augustine. All approved
Audience to Visitors: No Visitors
Treasurer’s Report: Motion made to approve expenditures by Michelle Valentine. Seconded by Kathie Quisenberry. All approved.
Librarian’s Report: Jenny Jackson provided a written report which was read at the meeting by Michelle Valentine. The RSA IGA draft and bylaws. There is a potential that there may be an incentive to serve on the new RSA board, especially for the smaller libraries. Library traffic is steady despite low circulation numbers. Director evaluations were distributed. Please return to Mark Valentine by the beginning of January to allow him time to review and meet with Jenny to go over. Won 1st prize at District 102 Parents Club Trunk or Treat, $100 used it to purchase Babysitter’s Club Graphix book set, very popular set requested by youth readers. RSA Day announced for 2024: March 20th. Internet providers cost: Comcast 169.60 for upgraded internet speed plan for 24 months/cheaper rates than 36 months. IT3: Regular monthly total: $244.92. One time charges (untaxed)) $99.95, First month’s total (untaxed) $344.87
Communications:
A. Men’s Club wish list submitted
B. Resignation letter received from Terisa Neuhaus, board member
Unfinished Business: A. RSA Independence Project Follow up Questions and Draft Documents. None at this time
New Business:
A. Review and Approval of Materials Selection Policy, Motion made by Kathie Quisenberry to approve, seconded by Grace Augustine. All approved.
B. Discussion and approval of wage increases for FT and PT staff. Discussion was had regarding increases but will continue to the next meeting due to low attendance. Motion made by Kathie Quisenberry for Christmas bonuses for full time and part time staff. Seconded by Grace Augustine. All approved. Motion made for bereavement gift to Jenny Jackson and family, by Michelle Valentine, seconded by Grace Augustine. All approved.
C. Distribute Director Evaluation Forms, due to Mark Valentine by January 1st.
Adjournment: Motion made by Kathie Quisenberry to adjourn at 7:47pm. Seconded by Shelley Turner. All approved. There is no meeting scheduled for December. Next meeting is scheduled for January 22, 2024
Respectfully submitted by Michelle Valentine, Board of Trustees, Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
October 16, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:01 pm by Mark Valentine.
Roll Call: Shelley Turner, Kathie Quisenberry, Sandy Ascherl, Michelle Valentine, Terisa Neuhaus, Grace Augustine, Vickie Rayburn, and Mark Valentine. Others present Jenny Jackson. Not present Cathi Sipes.
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry, all agreed
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Terisa Neuhaus, Seconded by Sandy Ascherl . All approved.
Librarian’s Report: Jenny will be visiting MED and GMS at the invitation of the new school librarian to talk about library services. Library will have a decorated car at the District 102 Trunk or Treat on 10/28. Canned pet food drive month of October for Peoria Humane Society leading up to Paws to read event. 12/3 at 6pm is the Annual Tree Lighting and community sing. Talking with internet providers. Information provided regarding closed meetings and minutes. Men’s club wishlist ideas discussed.
Communications: Received copy of Resource Sharing Alliance RIP letter.
Unfinished Business: Discussion of Serving our public 4.0, chapters 7, 9, 11 and 13.
New Business: A. Review of Draft 2024 Holiday closings and Meeting Dates. Motion made by Shelley Turner to approve these dates, seconded by Kathie Quisenberry, all approved. B. Review and approval of Reference Service Policy. Motion made by Sandy Ascherl to approve Reference Service Policy. Seconded by Terisa Neuhaus. All approved.
Adjournment: Motion to adjourn at 7:58 pm was made by Sandy Ascherl, seconded by Vickie Rayburn, all agreed. Next meeting scheduled for November 20, 2023 at 7:00 pm.
Respectfully submitted by Michelle Valentine, Board of Trustees, Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
September 18, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:02 pm by Kathie Quisenberry
Roll Call: Grace Augustine, Shelley Turner, Michelle Valentine, Sandy Ascherl, Terisa Neuhaus, Cathi Sipes and Kathie Quisenberry. Others present Jenny Jackson. Not present Mark Valentine and Vickie Rayburn
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Cathi Sipes, all agreed
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl, Seconded by Cathi Sipes. All approved. Ending balance of $42,449.41.
Librarian’s Report: Jenny reviewed the monthly circulation statistics with the library board.
Communications: Bomb threats made to other local libraries.
Unfinished Business: Discussions of Serving Our Public, 4.0: chapters 6, 12 and 8
New Business:
A. Plan to read Serving our public 4.0 chapters 7,9, 11 and 13 for next meeting.
- Review of Emergency Response Plan, motion made by Sandy Ascherl to approve the emergency response plan. Seconded by Cathi Sipes. All approved
Adjournment: Motion to adjourn at 8:00 pm was made by Sandy Ascherl, seconded by Terisa Neuhaus, all agreed. Next meeting scheduled for Monday, October 16, 2023
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
August 21, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:05 pm by Mark Valentine
Roll Call: Grace Augustine, Shelley Turner, Mark Valentine, Michelle Valentine, Sandy Ascherl and Vickie Rayburn. Others present Jenny Jackson. Not present Cathi Sipes, Terisa Neuhaus and Kathie Quisenberry
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Grace Augustine. All Approved
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl. Seconded by Grace Augustine. All approved. Ending balance of $42,444.39
Librarian’s Report: Chaney Technology Services will be IT provider. Boundless App to replace Axis 360. RSA Independence Project changes coming. Attended Solar eclipse training. Has been in contact with school principals regarding solar eclipse event. Children’s Story Time beginning 9/6 with Leeann Bronson. 53 card sign ups at school registration
Communications: MH rec association offered temporary use of defibrillator
Unfinished Business: Discussion of Serving Our Public 4.0 chapters 2,3, and 4
New Business:
A. Welcome to new board member Vickie Rayburn
B. Review and approval of Building Maintenance and Repair plan motion made by Sandy Ascherl, seconded by Shelley Turner all approved.
C. Plan to read Serving our Public, 4.0 chapters 6,12, and 8 for next meeting
D. Discussion regarding fall book sale, tables, volunteers and times available
E. Bi-Annual tour of library space by board completed
Adjournment: Motion to adjourn at 8:00pm was made by Sandy Ascherl, seconded by Grace Augustine, all agreed. Next meeting scheduled for Monday September 18, 2023 at 7pm
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
June 26, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:03 pm by Mark Valentine.
Roll Call: Grace Augustine, Becky Davis, Terisa Neuhaus, Kathie Quisenberry, Cathi Sipes, Shelley Turner, Mark Valentine and Michelle Valentine. Others present Jenny Jackson. Not present Sandy Ascherl
Consent Agenda and Approval of Meeting Minutes: Motion made by Shelley Turner to approve the consent agenda and meeting minutes. Seconded by Becky Davis. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Cathi Sipes. Seconded by Terisa Neuhaus. All approved. Ending balance of $15,234.13
Librarian’s Report: Have two volunteers working in the library and a third has received paperwork. Summer library programs have had a good turnout. Will report participation at the August meeting after summer reading has wrapped up. Toddler story time may continue in the fall. Have reached out to Facet and Chaney Technology Services, LLC regarding IT. Facet’s response was unsatisfactory and awaiting a follow up conversation with Thad Chaney. Summer newsletter out and on website. Plan to have a table at school registration and/or at the Parents Club family event.
Communications:
A. Per Capita Confirmation letter has been received. Awaiting deposit of $3,747.98.
B. IPLAR has been submitted to the Illinois State Library.
Unfinished Business: Discussions of Serving Our Public, 4.0, Chapters 1,5, and 10.
New Business:
A. Welcome to new board member Grace Augustine
B. Revision of library schedule to add summer hours and holidays on FOIA policy. Motion made by Michelle Valentine. Seconded by Cathi Sipes. All approved.
C. Plan to read Serving Our Public, 4.0, chapters 2,3, and 4 for the next meeting.
Adjournment: Motion to adjourn at 7:52 pm was made by Cathi Sipes. Seconded by Shelley Turner, all agreed. Next meeting scheduled for Monday, August 21, 2023 at 7pm.
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
May 15, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: Becky Davis, Shelley Turner, Sandy Ascherl and Jenny Jackson in person at library. Kathie Quisenberry, Mark Valentine and Michelle Valentine via Zoom. Cathi Sipes and Terisa Neuhaus not present
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Discussion regarding Treasurer’s report. Motion made by Sandy Ascherl to remove two line items from report Korean Spirit and Culture Promotion Project and Do Art Productions. Seconded by Becky Davis. All approved. Ending balance of 22,408.90
Librarian’s Report: Carpet install has been completed. Summer reading program sign ups have been advertised at school and fire department. The annual public library report will be due to the state on 7/1.
Communications: Jenny is going to apply for the Rob-See-Co grant
Unfinished Business: No unfinished business at this time.
New Business: Discussion regarding new board member. Mark provided updated, he spoke with Grace Augustine and has given her information to Mayor Hamm for nomination. Discussion was had regarding others that are known to be interested in a possible board position in the future. Will need to read Serving our public 4.0 Chapters 1, 5 and 10.
Adjournment: Motion to adjourn at 7:43 pm was made by Sandy Ascherl, seconded by Shelley Turner, all agreed. Next meeting scheduled for June 26, 2023
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Emergency Meeting Minutes
April 28, 2023
Call to Order: The emergency meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: Mark Valentine, Michelle Valentine, Becky Davis, Terisa Neuhaus, Cathi Sipes, Kathie Quisenberry, Shelley Turner, Sandy Ascherl, also in attendance Jenny Jackson
Formal Acceptance of Resignation of Trustee, Debby Dant: Cathi Sipes made a motion to accept the resignation of Trustee, Debby Dant. Sandy Ascherl seconded the motion. All agreed, motion carried.
Appointment of Treasurer: Sandy Ascherl made a motion to nominate Shelley Turner as interim treasurer. Terisa Neuhaus seconded the nomination. All agreed, motion carried. Discussion was had as at this time Shelley Turner is agreeable to this role at this time and will reassess in August. Discussion was had regarding making a co-treasurer position.
Adjournment: Motion was made to adjourn at 7:15 pm by Sandy Ascherl, Michelle Valentine seconded the motion. All agreed, meeting adjourned by Mark Valentine.
Respectfully submitted, Michelle Valentine, Secretary
Marquette Heights Public Library Board of Trustees
Marquette Heights Public Library
Board of Trustees Meeting Minutes
April 17, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:03pm by Mark Valentine
Roll Call: Debby Dant, Mark Valentine, Becky Davis, Terisa Neuhaus, Kathie Quisenberry, Sandy Ascherl, and Shelley Turner. Also in attendance Jenny Jackson. Not present: Michelle Valentine
Consent Agenda and Approval of Meeting Minutes: Motion made by Terisa Neuhaus to approve the consent agenda and meeting minutes. Seconded by Sandy Ascherl, all approved.
Approval of Library Expenditures, for month of March 2023: Motion made by Debby Dant to approve library expenditures, seconded by Sandy Ascherl, all approved.
Audience to Visitors: No visitors
Treasurer’s Report: Ending balance as of April 17, 2023: $36,432.87. Total disbursements as of April 17, 2023: $5,534.29.
Librarian’s Report: Trustees are encouraged to run for the RAILS Board election. Community volunteers have approached the library and are planning to help host programs like reading workshops for upper grades, jewelry-making, a 1980’s themed dance class, and a summertime toddler story time. The library donated some books as prizes to the Fire Department annual Easter egg hunt. Plans to paint the little free library at Marquette Park to happen this spring with the help of volunteers.
Communications: Board members reviewed the portions of the statements of economic interest forms (SOEs) they had questions about and were reminded to send them in the mail to Tazewell County Clerk office.
Unfinished Business: Discussion regarding carpet installation plan finished. Library Director has recruited community volunteers and has established a plan to ensure the move will go smoothly. Discussion regarding budget for the 2023-24 fiscal year completed. Motion made by Debby to approve the 2023-24 FY Budget, seconded by Sandy Ascherl, all approved.
New Business: Motion made by Sandy Asherl to approve the upcoming slate of nominated board members for board officers, seconded by Terisa Neuhaus. Board officers are as follows:
Mark Valentine, President; Kathie Quisenberry, Vice President; Debby Dant, Treasurer; Michelle Valentine, Secretary.
Adjournment: Motion was made to adjourn at 7:53pm by Sandy Ascherl, seconded by Cathi Sipes, all approved.
Respectfully submitted by Jenny Jackson, Library Director
Marquette Heights Public Library
Board of Trustees Meeting Minutes
March 20, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:01pm by Mark Valentine
Roll Call: Debby Dant, Mark Valentine, Shelley Turner, Becky Davis, Terisa Neuhaus, Michelle Valentine, Sandy Ascherl, also in attendance Jenny Jackson. Not present Kathie Quisenberry, Cathi Sipes
Consent Agenda and Approval of Meeting Minutes: Motion made by Debby Dant to approve the consent agenda and meeting minutes. Seconded by Sandy Ascherl, all approved.
Approval of Library Expenditures, for month of February 2023: Motion made by Sandy Ascherl to approve library expenditures, seconded by Terisa Neuhaus, all approved.
Audience to Visitors: No visitors
Treasurer’s Report: Ending balance as of March 20, 2023: $38,944.16. Total disbursements as of March 20, 2023: $4560.41.
Librarian’s Report: Attended trainings, working on summer reading plans, provided information on mandatory paid leave in Illinois which begins on 1/1/2024.
Communications: Received thank you card from the General Wayne A. Downing Goodwill Home for Veterans
Unfinished Business: Discussion regarding carpet installation plan. Motion was made by Sandy Ascherl to budget $8820 for the carpet installation. Seconded by Terisa Neuhaus. All approved
New Business: Discussion regarding budget for the 2023-24 fiscal year. Will be voted on at next meeting. Discussion regarding officer positions for 2023-24, motion made by Sandy Ascherl to current officers to keep their position, seconded by Terisa Neuhaus
Adjournment: Motion was made to adjourn at 8:00pm by Shelley Turner, seconded by Sandy Ascherl, all approved
Respectfully submitted by Michelle Valentine, Board of Trustees, Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
February 27, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: Kathie Quisenberry, Debby Dant, Becky Davis, Mark Valentine, Michelle Valentine, Terisa Neuhaus and Sandy Ascherl in person. Shelley Turner attended meeting by speaker phone, Cathi Sipes arrived at 7:15pm, also in attendance: Jenny Jackson.
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Ending balance as of February 20, 2023: $43,766.24. Total disbursements: $5,757.24. Motion made by Sandy Ascherl to approve the Treasurer’s Report and library expenditures for January 2023. All approved.
Librarian’s Report: Collaborating with City to host annual Arbor Day ceremony on 4/28 at 1pm in large field by City Municipal building. There will be a coloring contest and poetry contest beginning in March. Started planning for Summer Reading Program. Jenny and Jessica completed OCLC Conexxion Bibload Training and can now upload records. Jenny has completed required FOIA and OMA trainings.
Communications: City ARPA funds for carpeting. Discussion was had regarding replacing the carpeting in the library and questions for Jenny to take to the city before proceeding.
Unfinished Business: There was no unfinished business.
New Business: A. Capital projects plan discussion: flooring and beyond. Motion was made by Sandy Ascherl for $2500 from the Men’s Club donation be used for carpeting. Seconded by Becky Davis, all approved.
Adjournment: Motion to adjourn at 7:48pm was made by Sandy Ascherl, seconded by Becky Davis. Next meeting scheduled for March 20, 2023 at 7:00pm
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minute
January 18, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:02pm by Mark Valentine
Roll Call: Kathie Quisenberry, Becky Davis, Cathi Sipes, Shelley Turner, Mark Valentine, Michelle Valentine, Debby Dant and Terisa Neuhaus, also in attendance Jenny Jackson. Not present: Sandy Ascherl
Consent Agenda and Approval of Meeting Minutes: Motion made by Becky Davis to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Ending balance as of January 17, 2023 $43,766.24. Total disbursements of $5,142.38. Motion made by Terisa Neuhaus to approve the Treasurer’s Report and library expenditures for January 2023. Seconded by Michelle Valentine. All approved.
Librarian’s Report: Completed the annual library certification and traffic report. Collection has been weeded based on checkout criteria, wear and other reasonable methods. Now starting on inventory. Have 25 boxes ready for fall sale. Library will be closed on March 8th for RSA Day. Has attended Dementia Friendly Illinois, RAILS Sustainable Thinking for the Future of Libraries, RAILS First Amendment and Illinois Libraries. Taking Bibload workshop on 2/17. Book Talk for teens and youths by Jessica meeting monthly. Unity Point Wellness Check Event, Gardening Programs and Seed Library.
Communications: Annual library certification and ILLINET traffic report completed
Unfinished Business: Review and approval of 2023 meeting and holiday closing dates. Motion made by Terisa Neuhaus. Seconded by Kathie Quisenberry. All approved.
New Business:
A. Review and approval of Board Bylaws Motion made by Michelle Valentine. Seconded by Terisa Neuhaus. All approved.
B Annual update of Nonresident fee Motion made by Terisa Neuhaus. Seconded by Kathie Quisenberry. All approved.
Adjournment: Motion made by Becky Davis to adjourn at 7:32pm, seconded by Cathi Sipes. Next meeting scheduled for February 27, 2023.
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
December 19, 2022
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Kathie Quisenberry
Roll Call: Kathie Quisenberry, Becky Davis, Cathi Sipes, Shelley Turner, Michelle Valentine, also in attendance Jenny Jackson. Not present: Debby Dant, Mark Valentine, Sandy Ascherl, Terisa Neuhaus
Consent Agenda and Approval of Meeting Minutes: Motion made by Michelle Valentine to approve the consent agenda and meeting minutes. Seconded by Cathi Sipes. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Ending balance as of December 16, 2022 $48,577.02. Total disbursements of $4,911.22. Motion made by Cathi Sipes to approve the Treasurer’s Report and library expenditures for December 2022. Seconded by Shelley Turner. All approved
Librarian’s Report: People have been visiting the library. The Christmas tree lighting went well. Newsletter is available. Upcoming programs of take and make crafts, group paint nights, science club, yoga.
Communications: No communications to report
Unfinished Business: No current unfinished business.
New Business:
A. Review and approval of Board Bylaws, Decision was made to table approval until next meeting..
B. Review and approval of 2023 meetings and holiday closing dates. Decision was made to have the January meeting on 1/18/2023 as decided in November meeting. Will table approval of meeting dates for remainder of the year until next meeting as there are four board members not at the meeting to discuss availability if moved to another night that hasn’t already been discussed. At this time there is a board member that has a conflict if meetings moved to Wednesday. Motion was made by Shelley Turner to approve the holiday closing dates. Seconded by Cathi Sipes. All approved.
Adjournment: Motion was made by Shelley Turner to adjourn meeting at 7:33 pm, Cathi Sipes seconded. All approved. Next meeting scheduled for January 18, 2023 at 7:00pm.
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
November 21, 2022
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:01 pm by Mark Valentine
Roll Call: Mark Valentine, Kathie Quisenberry, Debby Dant, Sandy Ascherl, Becky Davis, Terisa Neuhaus , Michelle Valentine, Cathi Sipes also in attendance Jenny Jackson. Not present: Shelley Turner
Consent Agenda and Approval of Meeting Minutes: Motion made by Terisa Neuhaus to approve the consent agenda and meeting minutes. Seconded by Sandy Ascherl. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Ending balance as of 11/20/2022 is $45,139.83. Total disbursements of $7,359.57. Motion made by Sandy Ascherl to approve the Treasurer’s Report and library expenditures for November 2022. Seconded by Cathi Sipes. All approved.
Librarian’s Report: Items requested by city auditor were given, no concerns indicated, payroll appears to be current and not outstanding, will follow up if needed. RSAcat Mobile now offering online articles. City says that restroom remodel and completion of ADA project to resume in January. Kids are bringing in the slips they got at Trunk or Treat. Teens, youth, young kids and toddlers are visiting the library. Christmas Tree Lighting on 12/4 starts at 6pm. Upcoming events include holiday card workshops, Christmas paint night, winter walk in crafts, black out poetry craft for teens. Looking at information on IT options.
Communications; annual city audit no concerns noted. RSA price level increase of $150.
Unfinished Business: Reviewed and discussed Serving our Public 4.0 and discussed chapters 2,3 and 13. Motion made by Debby Dant to approve, seconded by Sandy Ascherl. All approved.
New Business: Review of Youth Services Policy. Motion made by Sandy Ascherl to approve, seconded by Terisa Neuhaus. All approve.
Motion to change monthly board meeting dates to 3rd Wednesday of the month beginning January 2023 approved.
Adjournment: Next meeting is 12/19/2022. Motion was made to adjourn at 7:49 pm by Sandy Ascherl. Seconded by Kathie Quisenberry. All approved
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
October 17, 2022
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:01 pm by Mark Valentine
Roll Call: Mark Valentine, Kathie Quisenberry, Debby Dant, Sandy Ascherl, Shelley Turner, Becky Davis, Terisa Neuhaus, Michelle Valentine, also in attendance Jenny Jackson
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Becky Davis. All approved.
Audience to Visitors: No Visitors
Treasurer’s Report: Ending Balance as of 10/15/200 is $51,903.15. Total disbursements of $7,211.79. Motion made by Sandy Ascherl to approve Treasurer’s Report and library expenditures for October 2022. Seconded by Terisa Neuhaus. All approved.
Librarian’s Report: Capital funds project need to discuss plans for potential wiring upgrade. Jenny and Jessica to attend advanced cataloger training. Began the 1st of 8 sessions of RAILS EDI cohort. 10 people attended Yoga in September. Biweekly rotation of walk-in crafts being shared on school social media, lots of kids using library. Participated in kindergarten field trip to the Fire Department, read story and had coloring sheets. Second grade class will be visiting monthly. Met with PCHS teacher regarding possible chair project. Offered chance to peruse discounted sale at Library Store in Washington.
Communications: Discussion with school librarian regarding possible Dungeons and Dragons. Discussion with Pekin High School teacher regarding chair project. Discussed program with Alderman Greiner for Family Reading Night, read story, crafts and refreshments, answer citizens questions.
Unfinished Business: Reviewed and discussed Serving Our Public 4.0 and discussed chapters 10 and 11. Motion made by Becky Davis to Approve, seconded by Kathie Quisenberry. All approved.
New Business: Reviewed technology policy
Adjournment: Next meeting is 11/21/2022 at 7:00 pm. Motion was made to adjourn at 7:40 pm by Sandy Ascherl. Seconded by Shelley Turner. All approved.
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
September 19, 2022
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: In person Attendees: Debby Dant, Cathi Sipes, Kathie Quisenberry, Sandy Ascherl, Shelley Turner, Mark Valentine, Terisa Neuhaus and Michelle Valentine. Becky Davis attended by Zoom until 7:40 and then by phone
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Terisa Neuhaus. All approved
Audience to Visitors: No visitors
Treasurer’s Report: Ending Balance as of 9/16/2022 is $58,802.92. Disbursements were $5631.96 Motion made by Sandy Ascherl to approve Treasurer’s Report and the library expenditures for September. Seconded by Cathi Sipes. All approved.
Librarian’s Report: Fall newsletter posted on website. Fall plans included seasonal make and take crafts, adult sensory social hour, science club, book club, yoga, and paint nights. Family reading night is 11/17. Will be representing the library at the District 102 trunk or treat event on 10/29. Illinois Libraries present schedule is up. Attending RAILS EDI cohort, still serving on the RSA Service levels committee, made $275.69 at book sale. Increased library card sign-up, increased use of eBook and audiobook checkouts.
Communications: Update regarding restroom remodel, company gave quote, awaiting City of Marquette Heights and Tazewell County for approval.
Unfinished Business: Review of Child Safety Policy, Motion made by Sandy Ascherl to approve, seconded by Cathi Sipes, all approved
Serving our Public 4.0 reviewed and discussed chapters 6-9 checklists
New Business: Motion was made to go into executive session by Sandy Ascherl, seconded by Kathie Quisenberry, all approved went into to executive session at 7:40 and ended at 7:55.
Adjournment: Next meeting is 10/17/2022 at 7:00 pm. Motion was made to adjourn at 7:58pm by Sandy Ascherl, seconded by Shelley Turner, all approved.
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
August 15, 2022
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: In Person Attendees: Debby Dant, Cathi Sipes, Kathie Quisenberry, Sandy Ascherl, Shelley Turner, Mark Valentine, Becky Davis, Terisa Neuhaus and Michelle Valentine, others present Jenny Jackson, Library Director
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Cathi Sipes. All approved
Audience to Visitors: No Visitors
Treasurer’s Report: Ending Balances as of 8/15/2022 is $37,394,48.
Disbursements were $12,277.99
Motion made by Sandy Ascherl to approve Treasurer’s Report and the library expenditures for July and August 2022, seconded by Terisa Neuhaus. All approved.
Librarian’s Report: Attended “Virtual Presenter’s Showcase”. Offering assistance with voter registrations, back to school plan welcome packets, pre-k 1000 books before kindergarten, teachers and world book online promotion. Yoga attendance is picking up. Summer reading was a success: 29 programs, 551 visitors, Circulated 1327 physical items, 521 eBook checkouts, 398 audiobook checkouts, new card sign ups 22, renewals 25, MQ students 11. Upcoming fall book sale on 9/17/2022 need tables and volunteers. Fall and winter plans paper crafts, paint nights, children’s story times, holiday events, etc. Putting together wish list for Men’s Club. Capital needs assessment, weeding nonfiction, signage, record destruction per State of Illinois standards, working on tech upgrades, interested in grant or donation to buy the rights to show a film next spring or for summer reading
Communications: No communications
Unfinished Business: Book return has been installed waiting for vinyl, delay in bathroom construction. Discussion and review of Chapters 1,4, and 5 serving our public 4.0
New Business: Discussion of child safety policy, will be tabled and reviewed at next meeting. Jenny to research policies of other libraries. Distribution of directory survey to the board, return to Mark Valentine by 9/1/2022.
Adjournment: Motion made to adjourn at 8:05pm by Sandy Ascherl and seconded by Cathi Sipes. All approved. Next meeting is scheduled for September 19, 2022.
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
May 16, 2022
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:01pm by Mark Valentine
Roll Call: Terisa Neuhaus, Becky Davis, Mark Valentine, Michelle Valentine, Shelley Turner, and Cathi Sipes, others present Jenny Jackson
Consent Agenda and Approval of Meeting Minutes: Motion made by Terisa Neuhaus to approve the minutes. Seconded by Shelley Turner, all approved. Motion made by Terisa Neuhaus to approve the library expenditures for April 2022, seconded by Becky Davis, all approved
Audience to Visitors: No visitors
Treasurer’s Report: Ending balance as of 4/30/2022 $35,571.18. Disbursements were $1815.25 Motion made by Cathi Sipes to approve Treasurer’s report, seconded by Terisa Neuhaus.
Librarian’s Report: Plaque acquired for grant project, lots of entries for coloring contest and 5 entries for poetry contest. Jenny will be attending Director University from 6/6-6/10/2022. Received several donations from local businesses for adults and children for Summer Reading Program. Youth skateboard clinic scheduled for 5/21, Tree walk at Independence park on 6/4, All ages summer reading program begins 6/14-8/3, Horizons Literacy program for educators and adults 9/27, Chris Midwest Business Solutions IT consultation and quote. Illinois Cannabis program had 9 participants
Communications: no communications
Unfinished Business: Book return needs to be re-assembled and city will pour concrete to install. Cost of concrete is being covered by the city.
New Business: Motion made by Cathi Sipes to approve the Little Free Library policy, seconded by Becky Davis, all in favor
Adjournment: Motion made to adjourn at 7:38 pm by Shelley Turner, seconded by Cathi Sipes, all approved. Next meeting is scheduled for June 27,2022.
Respectfully submitted by Michelle Valentine, Secretary