Marquette Heights Public Library
Board of Trustees Meeting Minutes
October 21, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00 pm by Mark Valentine.
Roll Call: Grace Augustine, Michelle Valentine, Cheryl Langley, Kathie Quisenberry, Cathi Sipes, Shelley Turner, and Mark Valentine. Others present Jenny Jackson. Not present Vickie Rayburn and Sandy Ascherl
Consent Agenda and Approval of Meeting Minutes: Motion made by Cheryl Langley to approve the consent agenda and meeting minutes. Seconded by Grace Augustine. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve September 2024 expenditures by Michelle Valentine, seconded by Cheryl Langley. Motion made to approve Treasurer’s Report by Cheryl Langley, seconded by Kathie Quisenberry All agreed
Librarian’s Report: Passive crafts and scavenger hunts have been successful for traffic. Singing bowls was well attended. Paint nights are popular with adults. Dance classes has been a hit. Zumbini high attendance by families with toddlers, increases library traffic. ILA was very informative, especially legal information on social media and inclusive programs. New Thrills and Chills book club well received. Dinovember! Got 2 sets of 4 packs of passes donated to Jurassic Quest as November reading drawing prize. Little Free Libraries getting used, still holding up.
Communications: No communications
Unfinished Business: A. Final Remarks Regarding Director Annual Review- Mark Valentine shared scores and comments with board regarding annual review. Jenny Jackson continues to grow in her role as Library Director.
New Business: A. Annual Salary Increase discussion was held. Motion was made by Shelley Turner to increase salary of Jessica Jones by a total of $1.25 an hour going from $14.25 to $15.50. Of this increase $0.75 is to meet the new minimum wage standard going into effect on 1/1/2025 and $0.50 is for her raise. Motion was seconded by Grace Augustine. All agreed. Motion was made by Shelley Turner to increase salary of Jenny Jackson by $1.25 an hour going from $19.75 to $21.00. This new rate goes into effect 1/1/2025. Motion was seconded by Grace Augustine. All agreed. Motion made by Shelley Turner to give a Christmas bonus of $100 to Jenny Jackson and $50 to Jessica Jones. Motion seconded by Cheryl Langley. All agreed.
Discussion was had of going to a percentage system for salary increases in 2025.
B. Review and Approval of 2025 Calendar of Meetings and Holiday Closings. Motion made by Cheryl Langley to approve, seconded by Grace Augustine. All agreed
C. Review and Approval of Reference Service Policy. Motion made by Shelley Turner to approve. Seconded by Cheryl Langley all agreed.
Next Meeting Scheduled for Monday, November 18, 2024
Motion made by Grace Augustine to adjourn at 7:55 pm, seconded by Michelle Valentine. All agreed.
Respectfully Submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
September 16, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00 pm by Mark Valentine.
Roll Call: Grace Augustine, Michelle Valentine, Cheryl Langley, Sandy Ascherl, Cathi Sipes, Shelley Turner, Vickie Rayburn, Kathie Quisenberry and Mark Valentine. Jenny Jackson was present by phone due to illness.
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry . All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve August 2024 expenditures by Sandy Ascherl, seconded by Kathie Quisenberry. All agreed
Librarian’s Report: Fall newsletter out. Library sign ups are on the rise. SRP stats and IPLAR stats were emailed to MH City Council for their perusal. City has new public water fountain with water bottle refill station awaiting installation. Web Content Accessibility Guidelines 2.2 are pertinent to the library in that we must be sure all of our web content follows the new guidelines and that library staff are working to update the website. Staff are taking any free training available.
Communications: A. Submitted grant application for iRead grant for Rural Libraries.
B. Jenny received an email from the MHMC asking about potentially doing resident ticket sales at the library. Board discussed and due to concerns for safety determined will need to decline to sell tickets at the library by library staff.
Unfinished Business: A. Director annual review evaluations returned to Mark Valentine. He will complete the evaluation and set up a time with Jenny for the review.
B. Book Sale details and reminders were reviewed
New Business: A. Review and approval of Emergency Response Plan. It is missing the information for Board member Cheryl Langley. Jenny will add that in but otherwise no other changes or additions are made. Motion made to approve Emergency Response Plan for Sandy Ascherl. Seconded by Cathi Sipes. All agreed.
B. Review and approval of Sexual Harassment Prohibition policy. Motion made to approve Sexual Harassment Prohibition policy by Vickie Rayburn. Seconded by Cheryl Langley. All agreed.
Adjournment: Motion to adjourn at 7:28pm by Sandy Ascherl, seconded by Cathi Sipes. All agreed. Next meeting scheduled for October 21, 2024
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
August 19, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00 pm by Mark Valentine.
Roll Call: Grace Augustine, Michelle Valentine, Cheryl Langley, Sandy Ascherl, Cathi Sipes, Shelley Turner, Vickie Rayburn and Mark Valentine. Kathie Quisenberry arrived at 7:10pm. Others present Jenny Jackson.
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Cheryl Langley. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve July 2024 expenditures by Sandy Ascherl, seconded by Grace Augustine. All agreed
Librarian’s Report: Approximately 109 people participated in the Summer Reading program. School registration generated approximately 16 new card sign ups, several renewals, and three people visited the library after hearing about library services from family at registration. Back to school blast at least 40 kids stopped by the table to play. Infographics from SRP stats were shared. Library will be closed on 8/31/24 for Labor Day. Jenny will be taking vacation time around this holiday and has Jessica covering.
Communications: A. MH Men’s Club Letter: They are moving to an online donation request portal. Jenny has been told to request everything that she thinks she could use in the library. B. Dolly Parton Imagination Library for 5 and under, Tazewell county
Discussion was had regarding cost for Jenny to attend an upcoming conference that will be held at the Peoria Civic Center
Unfinished Business: No unfinished business.
New Business: A. Director Annual Review evaluations distributed to board members. Return to Mark Valentine at next board meeting.
B. Motion made by Cheryl Langley to approve revised Little Free Library policy, seconded by Sandy Ascherl, all agreed
C. Motion made by Cheryl Langley to approve Child and Youth Safety Policy, seconded by Sandy Ascherl, all agreed
D. Motion made by Cheryl Langley to approve Building Maintenance Plan Policy, seconded by Sandy Ascherl, all agreed
E. Library Book sale will be held on 9/21/24 to coincide with the city-wide garage sales and MHFD cookout. Sale will be from 8-2. Prices will remain the same as in years past. Board members shared what tables they had available. Shifts will be as follows: Sandy Ascherl - am shift, Shelly Turner 8-10am, Cathi Sipes 10-12pm, Vickie Rayburn 10-12, Kathie Quisenberry 12-2, Michelle Valentine is currently unsure if she can cover a time, Mark Valentine unsure if he can cover a time
F. Annual Library Board tour of facilities completed
Adjournment: Motion to adjourn at 7:53pm by Sandy Ascherl, seconded by Kathie Quisenberry. All agreed.
Next meeting scheduled for September 16, 2024.
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
June 24, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00 pm by Mark Valentine.
Roll Call: Grace Augustine, Kathie Quisenberry, Michelle Valentine, Cheryl Langley, Sandy Ascherl, Cathi Sipes, Shelley Turner and Mark Valentine. Others present Jenny Jackson. Not present Vickie Rayburn.
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Cathi Sipes. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl, seconded by Kathie Quisenberry. Discussion in future meetings if there isn’t a meeting scheduled for the following month to put on the agenda needs to approve that month’s expenditures.
Librarian’s Report: Approximately 100 people attended the Summer Reading Program kickoff event. Active participation of over 80 people. Providing outreach to 44 students at District 10 Day Camp of one hour per week for 6 weeks. Will be at school registrations on 7/25 and Parents Club Back to School Bast event on 8/14. Little Free Library will be going in at Morrissey Park.
Communications: A. Per Capita Letter from Illinois Secretary of State Giannoulias for $3,773.39 but have not received. B. Signed and returned ILLINET/OCLC Contract. C. Donation of Materials for Little Free Library painting by Bob Neuhaus. D. Jenny Jackson elected to serve on RSA Board for Library Consortia
Unfinished Business: No unfinished business.
New Business: Shared with Board Members annual reminders cheat sheet.
Adjournment: Motion to adjourn at 7:49 by Sandy Ascherl, seconded by Cathi Sipes. All agreed. Next meeting scheduled for August 19, 2024.
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
May 20, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:01 pm by Mark Valentine.
Roll Call: Vickie Rayburn, Grace Augustine, Kathie Quisenberry, Michelle Valentine, Cheryl Langley, Sandy Ascherl and Mark Valentine. Others present Jenny Jackson. Shelley Turner arrived at 7:15pm. Not present: Cathi Sipes
Consent Agenda and Approval of Meeting Minutes: Motion made by Vickie Rayburn to approve the consent agenda and meeting minutes. Seconded by Grace Augustine. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl, seconded by Vicky Rayburn. All agreed.
Librarian’s Report: Provided educational component of the Prairie Grass burn with FD and District 102 third graders. Hosted Arbor Day tree planting ceremony. City council alderman has volunteered to repaint Little Free Library at MH Park on LaSalle. Working on the Illinois Public Libraries Annual Report which is due 7/1/2024. Gave away 2 free passes to paint night and 1 free pass to Beginner Yoga class. Will have a guest student librarian as a silent auction prize from District 102 Parents club silent auction. Discussion regarding door lock as there have been issues with it not working. Jenny will contact the locksmith to get an estimate. Discussion regarding water fountain in city building hasn’t worked since 2020. Library has been providing bottled water to community members in need of water. This has been provided by either donors or library funds.
Communications: The budget was presented to the City Council. MHRA will provide new defibrillator pads.
Unfinished Business: No unfinished business.
New Business: Motion made by Sandy Ascherl to approve the FOIA policy. Seconded by Cheryl Langley, all approved.
Motion made by Grace Augustine to approve the Library Use Policy. Seconded by Kathie Quisenberry. All approved.
Motion made by Cherly Langley to approve the Homebound Delivery Policy. Seconded by Grace Augustine. All approved
Adjournment: Motion to adjourn at 7:51 pm was made by Cherly Langley. Seconded by Shelley Turner, all agreed. Next meeting scheduled for June 24, 2024
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
April 15, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine.
Roll Call: Shelley Turner, Vickie Rayburn, Grace Augustine, Kathie Quisenberry, Michelle Valentine, Cheryl Langley, Sandy Ascherl and Mark Valentine. Others present Jenny Jackson. Not present: Cathi Sipes
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Grace Augustine. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl, seconded by Grace Augustine. All agreed.
Librarian’s Report: The library will need to be closed on 3/20 for staffing reasons. Staff will participate in the prairie grass burn scheduled for 3/19. Staff helped stuff seed packets and assembled papers. The library was thanked and mentioned by District 102 principals for providing solar eclipse glasses to students and staff. Jenny attended the event and provided a few hands-on activities. Vickie and Jessica have been working on labels and organizing our seed library. Teen wants to help with little free libraries. Donations for summer reading program are arriving, program begins 6/11. Currently having a nature themed tiny art contest. Arbor Day tree planting event planned for 4/26 at 1pm outside City Hall. Canned pet food drive for Peoria Human Society. Paws to read event in June of 2024.
Communications: Please return statements of economic interest to Tazewell county.
Unfinished Business: Review and approval of FY 24-25 budget. Motion made by Vickie Rayburn to approve budget. Seconded by Grace Augustine. All agreed.
New Business: A. Trustee Officer Nominations and Vote to approve Nominations. President: Mark Valentine, Vice President Kathie Quisenberry, Treasurer Shelley Turner, Secretary Michelle Valentine. Motion made to approve nominations by Sandy Ascherl, seconded by Kathie Quisenberry. All agreed.
Adjournment: Motion to adjourn at 7:47 pm was made by Sandy Ascherl. Seconded by Grace Augustine. Next meeting scheduled for May 20, 2024
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
March 18, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine.
Roll Call: Cathi Sipes, Kathie Quisenberry, Michelle Valentine, Cheryl Langley, Sandy Ascherl and Mark Valentine. Others present Jenny Jackson. Not present Shelley Turner, Vickie Rayburn and Grace Augustine
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Cheryl Langley. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl, seconded by Cathi Sipes. All agreed.
Librarian’s Report: Spring newsletter is available. Library will be closed on 3/20 for RSA Day. Great turnout for Brazilian Dance class. Acquired over 500 solar viewers from a grant to distribute to District 102 schools. DEMCO book mending workshop was beneficial to staff. Bookings for Summer reading programs have begun, theme is Read-Renew-Repeat. Solicitations from local businesses and restaurants for summer program prizes and giveaways has begun.
Communications: Thank you letter from General Downing Goodwill Home for Veterans for Valentine’s Treats and Cards. Resource Sharing Alliance IGA documents
Unfinished Business: No unfinished business from 2/26/24 meeting
New Business:
A. Discussion was had regarding budget draft, areas that can have decreased funding identified. Budget to be voted on at the next meeting.
B. Vote to approve and sign IGA with Resource Sharing Alliance. Motion made by Sandy Ascherl, seconded by Cathi Sipes. All agreed.
Adjournment: Motion to adjourn at 8:17pm was made by Sandy Ascherl. Seconded by Cathi Sipes. Next meeting scheduled for April 15, 2024
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
February 26, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:03 pm by Mark Valentine.
Roll Call: Shelley Turner, Cathi Sipes, Kathie Quisenberry, Michelle Valentine, Vickie Rayburn, Grace Augustine, Cheryl Langley and Mark Valentine. Others present Jenny Jackson. Not present: Sandy Ascherl
Consent Agenda and Approval of Meeting Minutes: Motion made by Grace Augustine to approve the consent agenda and meeting minutes. Seconded by Vickie Rayburn. All agreed.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Cheryl Langley, seconded by Grace Augustine. All agreed.
Librarian’s Report: Increase in check out of audiobooks and ebooks. Discussion of Open Meetings act and when okay for a member to not meet in person, closed sessions and actions on closed sessions. Update manuals with new versions of policies. Discussion regarding incentive for being on the RSA Board of Directors. Library will open at 5pm on 3/7 for staff to attend free Demco book repair workshop. Library will be closed on 3/20 for staff to attend RSA Day. Staff attended a webinar about teen brains and best practices for youth services. Discussion regarding civility and expectations of attendance at meetings.
Communications: RSA Independence Project links have been sent for board to read.
Unfinished Business:
A. Approve updated MHPL Personnel Policy, Motion made by Vickie Rayburn to approve, Seconded by Cathi Sipes. All agreed.
New Business:
- Sexual Harassment Training Module Review
- Board Member Onboarding Discussion
Adjournment: Motion to adjourn at 8:05pm by Shelley Turner, Seconded by Cathi Sipes, all agreed. Next meeting scheduled for March 18, 2024.
Respectfully submitted by Michelle Valentine, Board Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
January 22, 2024
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was held on Zoom. Meeting was called to order at 7:05pm by Mark Valentine.
Roll Call: Shelley Turner, Kathie Quisenberry, Sandy Ascherl, Michelle Valentine, Vickie Rayburn, Cathi Sipes, and Mark Valentine, all attended via Zoom. Others present Jenny Jackson on Zoom. Not present Grace Augustine and Cheryl Langley
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry, all agreed
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Vickie Rayburn, seconded by Sandy Ascherl, all agreed
Librarian’s Report: There are several upcoming events planned. Attendance at yoga has picked up.
Communications:
A. Per Capita FY 23 Application submitted to ISL with FY 22 Report.
B. Annual Library Certification and ILLINET Traffic Survey completed
C. City of Marquette Heights Ordinance No. 94 IL PLFAWA for City of MH. Motion made by Vickie Rayburn for 8 hours of paid leave per year. Seconded by Sandy Ascherl. All approved. Discussion regarding re-evaluate in a year.
Unfinished Business:
Discussion and vote on Annual Full-Time and Part-Time Staff Annual Wage Increases. Motion made by Kathie Quisenberry to increase wage for part time staff Jessica Jones to $14.25. Seconded by Cathi Sipes. All agreed.
Motion made by Vickie Rayburn to increase wage for full time staff Jenny Jackson to $19.75. Four yes Michelle Valentine, Shelley Turner, Vickie Rayburn and Kathie Quisenberry
Two no’s Sandy Ascherl and Cathi Sipes
Motion passes
New Business:
A. Welcome New Board Member, Cheryl Langley, was not able to attend meeting
B. Review and Approval of Marquette Heights Public Library Board of Trustees Bylaws, Motion made by Kathie Quisenberry to approve, Seconded by Cathi Sipes, all agreed
C. Approve General Mathematical Formula Non-Resident Fee for 2025. Motion made by Sandy Ascherl to approve nonresident fee. Seconded by Cathi Sipes. All approved
D. Review of Marquette Heights Public Library Personnel Policy.
Adjournment: Motion to adjourn at 8:30pm by Sandy Ascherl, seconded by Cathi Sipes, all agreed. Next meeting scheduled for February 26, 2024 at 7:00pm.
Respectfully submitted by Michelle Valentine, Board of Trustees, Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
November 20, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: Shelley Turner, Kathie Quisenberry, Mark Valentine, Michelle Valentine, and Grace Augustine. Not present Cathi Sipes, Sandy Ascherl, Vickie Rayburn and Library Director, Jenny Jackson
Consent Agenda and Approval of Meeting Minutes: Motion Made by Shelley Turner to approve the consent agenda and meeting minutes. Seconded by Grace Augustine. All approved
Audience to Visitors: No Visitors
Treasurer’s Report: Motion made to approve expenditures by Michelle Valentine. Seconded by Kathie Quisenberry. All approved.
Librarian’s Report: Jenny Jackson provided a written report which was read at the meeting by Michelle Valentine. The RSA IGA draft and bylaws. There is a potential that there may be an incentive to serve on the new RSA board, especially for the smaller libraries. Library traffic is steady despite low circulation numbers. Director evaluations were distributed. Please return to Mark Valentine by the beginning of January to allow him time to review and meet with Jenny to go over. Won 1st prize at District 102 Parents Club Trunk or Treat, $100 used it to purchase Babysitter’s Club Graphix book set, very popular set requested by youth readers. RSA Day announced for 2024: March 20th. Internet providers cost: Comcast 169.60 for upgraded internet speed plan for 24 months/cheaper rates than 36 months. IT3: Regular monthly total: $244.92. One time charges (untaxed)) $99.95, First month’s total (untaxed) $344.87
Communications:
A. Men’s Club wish list submitted
B. Resignation letter received from Terisa Neuhaus, board member
Unfinished Business: A. RSA Independence Project Follow up Questions and Draft Documents. None at this time
New Business:
A. Review and Approval of Materials Selection Policy, Motion made by Kathie Quisenberry to approve, seconded by Grace Augustine. All approved.
B. Discussion and approval of wage increases for FT and PT staff. Discussion was had regarding increases but will continue to the next meeting due to low attendance. Motion made by Kathie Quisenberry for Christmas bonuses for full time and part time staff. Seconded by Grace Augustine. All approved. Motion made for bereavement gift to Jenny Jackson and family, by Michelle Valentine, seconded by Grace Augustine. All approved.
C. Distribute Director Evaluation Forms, due to Mark Valentine by January 1st.
Adjournment: Motion made by Kathie Quisenberry to adjourn at 7:47pm. Seconded by Shelley Turner. All approved. There is no meeting scheduled for December. Next meeting is scheduled for January 22, 2024
Respectfully submitted by Michelle Valentine, Board of Trustees, Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
October 16, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:01 pm by Mark Valentine.
Roll Call: Shelley Turner, Kathie Quisenberry, Sandy Ascherl, Michelle Valentine, Terisa Neuhaus, Grace Augustine, Vickie Rayburn, and Mark Valentine. Others present Jenny Jackson. Not present Cathi Sipes.
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry, all agreed
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Terisa Neuhaus, Seconded by Sandy Ascherl . All approved.
Librarian’s Report: Jenny will be visiting MED and GMS at the invitation of the new school librarian to talk about library services. Library will have a decorated car at the District 102 Trunk or Treat on 10/28. Canned pet food drive month of October for Peoria Humane Society leading up to Paws to read event. 12/3 at 6pm is the Annual Tree Lighting and community sing. Talking with internet providers. Information provided regarding closed meetings and minutes. Men’s club wishlist ideas discussed.
Communications: Received copy of Resource Sharing Alliance RIP letter.
Unfinished Business: Discussion of Serving our public 4.0, chapters 7, 9, 11 and 13.
New Business: A. Review of Draft 2024 Holiday closings and Meeting Dates. Motion made by Shelley Turner to approve these dates, seconded by Kathie Quisenberry, all approved. B. Review and approval of Reference Service Policy. Motion made by Sandy Ascherl to approve Reference Service Policy. Seconded by Terisa Neuhaus. All approved.
Adjournment: Motion to adjourn at 7:58 pm was made by Sandy Ascherl, seconded by Vickie Rayburn, all agreed. Next meeting scheduled for November 20, 2023 at 7:00 pm.
Respectfully submitted by Michelle Valentine, Board of Trustees, Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
September 18, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:02 pm by Kathie Quisenberry
Roll Call: Grace Augustine, Shelley Turner, Michelle Valentine, Sandy Ascherl, Terisa Neuhaus, Cathi Sipes and Kathie Quisenberry. Others present Jenny Jackson. Not present Mark Valentine and Vickie Rayburn
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Cathi Sipes, all agreed
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl, Seconded by Cathi Sipes. All approved. Ending balance of $42,449.41.
Librarian’s Report: Jenny reviewed the monthly circulation statistics with the library board.
Communications: Bomb threats made to other local libraries.
Unfinished Business: Discussions of Serving Our Public, 4.0: chapters 6, 12 and 8
New Business:
A. Plan to read Serving our public 4.0 chapters 7,9, 11 and 13 for next meeting.
- Review of Emergency Response Plan, motion made by Sandy Ascherl to approve the emergency response plan. Seconded by Cathi Sipes. All approved
Adjournment: Motion to adjourn at 8:00 pm was made by Sandy Ascherl, seconded by Terisa Neuhaus, all agreed. Next meeting scheduled for Monday, October 16, 2023
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
August 21, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:05 pm by Mark Valentine
Roll Call: Grace Augustine, Shelley Turner, Mark Valentine, Michelle Valentine, Sandy Ascherl and Vickie Rayburn. Others present Jenny Jackson. Not present Cathi Sipes, Terisa Neuhaus and Kathie Quisenberry
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Grace Augustine. All Approved
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Sandy Ascherl. Seconded by Grace Augustine. All approved. Ending balance of $42,444.39
Librarian’s Report: Chaney Technology Services will be IT provider. Boundless App to replace Axis 360. RSA Independence Project changes coming. Attended Solar eclipse training. Has been in contact with school principals regarding solar eclipse event. Children’s Story Time beginning 9/6 with Leeann Bronson. 53 card sign ups at school registration
Communications: MH rec association offered temporary use of defibrillator
Unfinished Business: Discussion of Serving Our Public 4.0 chapters 2,3, and 4
New Business:
A. Welcome to new board member Vickie Rayburn
B. Review and approval of Building Maintenance and Repair plan motion made by Sandy Ascherl, seconded by Shelley Turner all approved.
C. Plan to read Serving our Public, 4.0 chapters 6,12, and 8 for next meeting
D. Discussion regarding fall book sale, tables, volunteers and times available
E. Bi-Annual tour of library space by board completed
Adjournment: Motion to adjourn at 8:00pm was made by Sandy Ascherl, seconded by Grace Augustine, all agreed. Next meeting scheduled for Monday September 18, 2023 at 7pm
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
June 26, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:03 pm by Mark Valentine.
Roll Call: Grace Augustine, Becky Davis, Terisa Neuhaus, Kathie Quisenberry, Cathi Sipes, Shelley Turner, Mark Valentine and Michelle Valentine. Others present Jenny Jackson. Not present Sandy Ascherl
Consent Agenda and Approval of Meeting Minutes: Motion made by Shelley Turner to approve the consent agenda and meeting minutes. Seconded by Becky Davis. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Motion made to approve expenditures by Cathi Sipes. Seconded by Terisa Neuhaus. All approved. Ending balance of $15,234.13
Librarian’s Report: Have two volunteers working in the library and a third has received paperwork. Summer library programs have had a good turnout. Will report participation at the August meeting after summer reading has wrapped up. Toddler story time may continue in the fall. Have reached out to Facet and Chaney Technology Services, LLC regarding IT. Facet’s response was unsatisfactory and awaiting a follow up conversation with Thad Chaney. Summer newsletter out and on website. Plan to have a table at school registration and/or at the Parents Club family event.
Communications:
A. Per Capita Confirmation letter has been received. Awaiting deposit of $3,747.98.
B. IPLAR has been submitted to the Illinois State Library.
Unfinished Business: Discussions of Serving Our Public, 4.0, Chapters 1,5, and 10.
New Business:
A. Welcome to new board member Grace Augustine
B. Revision of library schedule to add summer hours and holidays on FOIA policy. Motion made by Michelle Valentine. Seconded by Cathi Sipes. All approved.
C. Plan to read Serving Our Public, 4.0, chapters 2,3, and 4 for the next meeting.
Adjournment: Motion to adjourn at 7:52 pm was made by Cathi Sipes. Seconded by Shelley Turner, all agreed. Next meeting scheduled for Monday, August 21, 2023 at 7pm.
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary
Marquette Heights Public Library
Board of Trustees Meeting Minutes
May 15, 2023
Call to Order: The regularly scheduled meeting of the Marquette Heights Public Library Board of Trustees was called to order at 7:00pm by Mark Valentine
Roll Call: Becky Davis, Shelley Turner, Sandy Ascherl and Jenny Jackson in person at library. Kathie Quisenberry, Mark Valentine and Michelle Valentine via Zoom. Cathi Sipes and Terisa Neuhaus not present
Consent Agenda and Approval of Meeting Minutes: Motion made by Sandy Ascherl to approve the consent agenda and meeting minutes. Seconded by Kathie Quisenberry. All approved.
Audience to Visitors: No visitors
Treasurer’s Report: Discussion regarding Treasurer’s report. Motion made by Sandy Ascherl to remove two line items from report Korean Spirit and Culture Promotion Project and Do Art Productions. Seconded by Becky Davis. All approved. Ending balance of 22,408.90
Librarian’s Report: Carpet install has been completed. Summer reading program sign ups have been advertised at school and fire department. The annual public library report will be due to the state on 7/1.
Communications: Jenny is going to apply for the Rob-See-Co grant
Unfinished Business: No unfinished business at this time.
New Business: Discussion regarding new board member. Mark provided updated, he spoke with Grace Augustine and has given her information to Mayor Hamm for nomination. Discussion was had regarding others that are known to be interested in a possible board position in the future. Will need to read Serving our public 4.0 Chapters 1, 5 and 10.
Adjournment: Motion to adjourn at 7:43 pm was made by Sandy Ascherl, seconded by Shelley Turner, all agreed. Next meeting scheduled for June 26, 2023
Respectfully submitted by Michelle Valentine, Board of Trustees Secretary